Document & Workflow Management System

What is eBA ?

eBA regulates corporate memory of an organization or establishment and helps preparing for a safe and healthy future. In other words, this system enables creating, keeping written and visual elements such as information, paper, document that are issued throughout life cycle of companies as well as offering safe and fast online access to such information. In short, we can define it as paperless office management system.
Workflow Management System is a process development platform that enables quickly transferring work processes to electronic automation and integration with other corporate applications as well as increasing profitability of enterprises and extending process oriented work concept. We need workflow systems for standardizing, optimizing, fastening and automation of corporate processes. Such systems make smart documents and forms and enable management of those on electronic environment.

The paperless office solution consists of the following modules ;

  • Document Management
  • Workflow Management
  • Records Management
  • Capture (OCR – Optical Character Recognition)
  • Dashboard
  • E-Signature (DocuSign)

Features

Business Process Based Document & Workflow Management

Digital Transformation Phases ;

Automation of works that are obligatory but have little added value.

ADMINISTRATIVE PROCESSES : Automation of corporate processes such as expense management, vehicle management, visitor management.

OUTGOING-INCOMING DOCUMENTS : Digitizing corporate documents and transmitting them digitally to related persons.

INVOICE OPERATION CENTER : Automatic archiving and inclusion of all paper or electronic invoices.

CARGO TRACKING : Recording and managing the cargoes sent or received by the company through a central structure.

Gain operational agility by increasing IT Efficiency. Data transfer among units. Regulation and inter-process connections

ADMINISTRATIVE PROCESSES : Institutional processes such as cost management, vehicle management, travel management, visitor management.

INFORMATION TECHNOLOGY  : ITIL processes such as Pink Verify certified case, claim, change, failure management.

PURCHASING – LOGISTICS PROCESSES : Purchasing and logistics processes such as Demand, Quotation, Order management.

SALES OPERATIONS : CRM processes such as leads, existing customer management.

HUMAN RESOURCES PROCESSES : HR processes such as entry, exit, payroll and personal file management.

Deliver the right document to the right person at the right time.

HR RESPONSIBILITY INVENTORY : Payroll and personal files inventory management.

INVOICE OPERATION CENTER : Processing of electronic and paper invoices and integration of these invoices with financial systems.

CONTRACT MANAGEMENT : Life cycle management of all contracts, integration with financial and legal systems.

PHYSICAL TO DIGITAL : Transferring and archiving all kinds of corporate information in physical environment.

Manage the life cycle of the document that is qualified as a record.

OFFICIAL CORRESPONDENCE : Correspondence with public institutions and organizations according to the Official Correspondence Procedures and Principles and ISO 15489 compliance.

INCOMING- OUTGOING DOCUMENTS : Production and storage of all documents coming to and from the institution by a central system.

ARCHIVE MANAGEMENT : Management and archiving of life cycle of all documents and records.

Keep up with all the data of the organization, work in compliance with regulations.

GENERAL DATA PROTECTION (GDPR) : Creating inventory with GDPR processes and managing application processes.

GOVERNANCE, RISK AND COMPLIANCE (GRC) : Compliance with regulations and ensuring business continuity. Ensemble and QDMS integration process risk management.

ARCHIVE MANAGEMENT : Management and archiving of life cycle of all documents and records.

Benefits

  • DATA TRANSFER AMONG UNITS

  • OPERATIONAL SPEED AND AGILITY

  • IMPROVING IT EFFICIENCY

  • EFFICIENT TIME AND DATA MANAGEMENT

  • COMPLIANCE

  • STRUCTURED DATA

  • UNINTERRUPTED WORKFLOW

  • SMART DATA ANALYSIS

  • WHAT DATA IS AVAILABLE AND WHERE IT IS LOCATED

  • BUILDING THE BASIS OF DIGITAL TRANSFORMATION

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Some References

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eBA Quote Request
On-Premise : a software hosted in-company server. SaaS : a software hosted and managed by third party cloud server provider.
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